To: Members of Devon County Council COUNTY HALL

EXETER

EX2 4QD

18 June 2009

Your attendance is requested at the Annual Meeting of the Devon County Council to be held at County Hall, Exeter on Thursday, 25 June 2009 at 2.15 pm.

Chief Executive

A G E N D A

Father Michael Sharkey, Chaplain, Commando Training Centre Royal Marines, Lympstone will open the meeting with Prayer.

1. Apologies

2. Election of Chairman

3. Election of Vice-Chairman

4. Appointment of Leader of the Council

5. Appointment of Deputy Leader of the Council

6. Minutes

To approve as a correct record and sign the minutes of the meeting held on 21 May 2009.

7. Chairman's Announcements

8. Items Requiring Urgent Attention

9. Appointment of Committees

Councillor S Hughes to move:

(a) that the Council adopts the Committee structure shown in the Appendices circulated at the meeting with terms of reference set out in the Council's Constitution;

(b) that the Council appoints Committees, Joint Committees and Working Parties/Panels each with the total number of voting members as shown in the Appendix circulated at the meeting for the period expiring at the date of the Annual Meeting of the Council in 2013;

(c) that, as required by section 16(1) of the Local Government and Housing Act 1989, Members be appointed to Committees, Joint Committees, Joint Consultative Committees and Working Parties/Panels in accordance with the names notified to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats as determined at (b) above, as set out for the time being in the Appendix circulated at the meeting;

(d) that the Chief Executive be authorised to approve such changes to membership of the above bodies detailed in the Appendix circulated as may be notified from time to time by the relevant political group to which those seats have been allocated by the Council;

(e) that additional Members of Scrutiny Committees, Highways and Traffic Orders Committees, the Standards Committee and the Farms Estate Committee as detailed in the aforementioned Appendix be appointed for the period expiring at the date of the Annual Meeting of the Council in 2013 or as otherwise shown subject to any change notified by the nominating body or, in the case of parent governor representatives on the Community Services Scrutiny Committee, following a ballot of eligible parent governors;

(f) that additional Members of Adoption Panels as detailed in the aforementioned Appendix be appointed for the period of office shown and the Chief Executive be authorised to approve such changes as may be notified from time to time by the Executive Member for Health and Wellbeing (Children)

10. Appointment of Chairmen and Vice-Chairmen of Committees

Councillor S Hughes to move:

"that members shown in the Appendix circulated at the meeting be elected Chairmen and Vice-Chairmen of Committees as indicated therein to hold office until the date of the Annual Meeting of the Council in 2013."

11. Appointment of Executive Members and Allocation of Remits

The Leader of the Council to move:

"that the Council note that members shown in the Appendix circulated at the meeting have been appointed to hold office until the date of the Annual Meeting of the Council in 2013 together with the remits shown therein."

12. Appointments to Outside Bodies

Councillor S Hughes to move:

"(a) that members shown in the Appendix circulated at the meeting be appointed to those outside bodies listed to hold office until the date of the Annual Meeting of the Council in 2013 or such other date as indicated therein;

(b) that the Chief Executive be authorised to approve such changes to representation on the above bodies detailed in the Appendix circulated as may be notified from time to time by the relevant political group to which those places have been allocated by the Council."

13. Questions from Members of the Council

Answers to questions from Members of the Council pursuant to Standing Order 17.

14. Questions from Members of the Public

Answers to questions from members of the public pursuant to Article 3 of the Council's Constitution and the Council's Public Participation Rules.

15. Members' Allowances

The Leader of the Council to move:

"that in compliance with Section 18 of the Local Government and Housing Act 1989 and Regulations made thereunder, the County Council adopt the Scheme of Members' Allowances as set out in the Appendix circulated at the meeting to have effect from 26 June 2009."

16. Notices of Motion

Making Devon Greener

Councillor Hook to move:

Devon County Council has acquired an enviable national reputation as the Greenest County in England. The County Council commits the authority to doing all within its power to both maintain and enhance that reputation.

In refreshing the Strategic Plan and taking the Making Devon Greener agenda forward, emphasis be placed on the following;

(i) Introduce measures to cut carbon emissions and promote sustainability at every opportunity;

(ii) To this end DCC will actively promote the fight against mans contribution to Climate Change by ensuring that all new build undertaken by the authority is to the highest BREAM plus standards and is powered predominately by renewable energy power sources and that grey water is harvested and used;

(iii) Triple glazing will be fitted as standard in all new build and wherever appropriate retro fitted. Grants to schools will be made available to encourage this as a priority;

(iv) Communities will be encouraged to grow more food locally. Allotment ownership will be encouraged and garden share schemes promoted. Schools will be encouraged to promote gardening skills as an extra curricular activity;

(v) Fruit trees will be planted wherever possible and practical instead of ornamental species;

(vi) We will seek to decarbonise procurement procedures by working with the Carbon Disclosure Project (CDP). This will enable the authority, amongst other things, to collect data for and comply with its commitments to National Indicator 185;

(vii) The cycleway projects currently being planned will be advanced with alacrity, with particular emphasis being placed on the route from Mortonhampstead to Teignmouth along the Teign Estuary;

(viii) Recycling, already above 60% in some parts of the county, will be 60% across the entire county by 2012. We will seek to be ahead of the national indicators, not following them;

(ix) Consideration will be given to making Devon a Transition County, and in the meantime we will seek to work with existing Transition Town groups and other similar like minded organisations to help promote the shared aims and objectives of such movements and ourselves; and that

(x) The Executive Member for the Environment will, in conjunction with the Climate Change Champion, establish an All Party Task Group to consider on a monthly basis policies which will be recommended to the Executive to enable DCC to reduce its carbon footprint and promote sustainable living throughout the county.

MEMBERS ARE REQUESTED TO SIGN THE ATTENDANCE REGISTER

Access to Information

Copies of any memoranda, reports or minutes, which are not circulated herewith or as separate documents, may be made available to Members upon request. A Minute that relates to a matter which has been delegated to that Committee is denoted by an asterisk in the margin. The agenda and decisions of the Council, the Executive and the aforementioned Committees are published on the County Council s Website at:

Interests

Members are reminded that they must declare any interest they may have in any item to be considered at this meeting, prior to any discussion taking place on that item.

Questions

A Member of the Council may ask the Leader or the appropriate Executive Member a question about any subject for which the Leader or Executive Member has responsibility. Questions must be delivered to the Chief Executive's Directorate by 12 noon on Friday 19 June 2009. Any member of the public resident in the administrative area of the county of Devon may also ask the Leader a question upon a matter which, in every case, relates to the functions of the Council. Questions must be delivered to the Chief Executive's Directorate by 12 noon on Friday 19 June 2009. For further details please contact Karen Strahan on 01392 382264.

Webcasting of Meetings

The proceedings of this meeting may be recorded for broadcasting on the internet via the County Council s website Information Devon . The whole of the meeting will be broadcast apart from any confidential items which may need to be considered in the absence of the press and public.

Copies Copies of this Agenda and/or Reports may be made available in other formats (e.g. large print, audio tape, Braille or other languages). Please contact the Information Centre on 01392 380101 for more information.

To: Members of Devon County Council COUNTY HALL

EXETER

EX2 4QD

18 June 2009

Your attendance is requested at an Extraordinary Meeting of the Devon County Council to be held at County Hall, Exeter on Thursday, 25 June 2009 on the rising of the Annual Meeting.

Chief Executive

A G E N D A

1 Honorary Aldermen

The Council is requested to consider and, if so agreed, adopt the following resolution:-

that under Section 249(1) of the Local Government Act 1972, the Council confers on those past Members of the Devon County Council, who shall be named at the meeting, the title of Honorary Alderman in recognition of their eminent services to the Council during their membership

[NB: Section 249(1) of the Local Government Act provides that the foregoing honour may be conferred by resolution of the Council passed by not less than two thirds of the members voting thereon at a specially convened meeting of the Council]